AEWM privacy policy

This privacy policy sets out how The Association for Education Welfare Management – aewm uses and protects any information that you give aewm when you use this website.

aewm is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

aewm may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st May 2018.

What we collect – our lawful basis for processing data is legitimate reasons (as defined by the GDPR)

We require you to give us consent to collect and process the following information:

  • name and job title
  • contact information including email address
  • demographic information such as region and work address, preferences and interests

What we do with the information we gather

We require this information to provide you with a better member service, and in particular for the following reasons:

  • Internal membership registration record keeping.
  • We may use the information to improve our training and services for example if we are providing food we may ask for dietary requirements, we may ask for special interests for workshops etc.
  • We may periodically send emails about membership issues, training opportunities / evaluations or other information which we think you may find interesting using the email address which you have provided.
  • We will not email you marketing details of anything other than aewm training or conference details

Who can see the information

Only members of the Association can access your information. Only members of the National Executive of the Association ( and Andy Bonner) have access to your full information which will be used in line with this statement.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, encryption and managerial procedures to safeguard and secure the information we collect online. Our website is fully secured with HTTPS technology. For PCI compliance, we do not store your card details.

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You can access the information that we hold about you by visiting ‘My Membership’ area of the website and ‘my profile’, you may also request details of any personal information which we hold about you by using the ‘AEWM membership enquiries’ from the ‘Contact’ tab on the website.

If you believe that any information we are holding on you is incorrect or incomplete, please correct the information by visiting ‘My Membership’ area of the website or notify us by using the ‘AEWM membership enquiries’ from the ‘Contact’ tab on the website. Members personal information will be deleted from the web site when their membership has lapsed and following a 3 year period of inactivity from the last dated login by the member or as soon as possible if the Association receives a request from the individual.

 May 2018